Arrow forward purple

Videoconferencing Checklist: Important Tips to Get You Started

Videoconferencing is a technology for transmitting video and audio signals over a wide range of distances. It's often used for business purposes, but can be utilized in any situation where people need to communicate regardless of where they're located. It's a great way to connect with colleagues, friends, and family members across the country or all over the world because it allows both parties to communicate in real-time via video. It's a huge leap from other methods, such as texting, sending emails, chatting online, and talking to each other over the phone. 

Many individuals and organizations have adopted videoconferencing as their primary means of communication for varied and numerous reasons. Most commonly, it's used to facilitate and participate in distance learning programs, conduct webinars and online training sessions, and hold conferences and meetings. The primary advantage of videoconferencing is that it offers a much richer experience than other methods of communication because it allows people to see each other. It's also much more flexible than in-person meetings because it can be used even when people are in different locations, which is especially useful for businesses with international offices.

An important benefit of videoconferencing is reduced carbon footprint. Carbon footprint is the amount of greenhouse gas emissions produced by a particular activity, process, or system. One of its biggest contributors is transportation, which is significantly reduced when individuals and organizations switch to meeting virtually. For example, when you videoconference instead of flying across the country or driving to the office by car for a meeting, you can reduce your carbon footprint and minimize the negative impact of your activities on the environment. 

An additional benefit of videoconferencing is it allows both individuals and organizations to maximize the use of their resources. This is important because it means they can get more done in less time, which is especially useful in today's rapidly expanding business environment. For example, instead of having to travel long distances to meet with clients, suppliers, and other partners, you can now videoconference, which saves you time, money, and energy. This also means you can spend less time in the office and more time on other important things, such as spending time with family and friends or working on other business-related tasks. This can save you and your company money because you don't need to spend on things such as travel and accommodation. This can be especially useful for small businesses that don't have the same budget for travel as larger organizations.

Videoconferencing tips that you should know

Videoconferencing is a fast and easy way to communicate with others. But like most other forms of communication, it has its own unique advantages and disadvantages. To make the most of your videoconferencing experience, it's a good idea to familiarise yourself with the important equipment that you’ll use. This ensures that you get the best results and avoid issues that may negatively affect your meeting, especially if you're the one initiating it. The following is a list of videoconferencing tips to help get you started.

1. A webcam with a high resolution

Webcams are often the first requirement that people think of when they hear the term videoconferencing. A webcam is a device that allows people to see each other while they're participating in a videoconference. Most webcams these days are built into laptops and notebooks, but there are also standalone models that can be plugged into any computer. The higher the resolution, the better quality of video you'll be able to see and experience. This doesn't mean though, that you should go out and buy the model with the highest resolution. In many cases, a lower resolution webcam is enough. The key here is to test how well you register on video when using your webcam. If the image is blurry or pixelated, you may need to upgrade your equipment.

2. A device with a fast processor

When videoconferencing, it's crucial that the devices you're using have a fast processor. This is because you typically have to send and receive information from other participants at the same time, which means that a videoconferencing application is typically designed to be resource-intensive. If your computer has a slow processor, it's likely that you'll experience a lot of lag, which is especially noticeable when there are multiple people in the meeting. A choppy videoconference can result in a poor experience for you and the other participants, which is never ideal.  

You also need to make sure that your devices have enough RAM so that they're capable of running multiple applications at the same time without impacting the performance of the videoconference. The more RAM you have, the more you can multitask. In many instances, a laptop or computer with at least 4GB of RAM is sufficient.

3. A stable internet connection

One of the most important videoconferencing essentials is a stable internet connection. Internet connectivity is the backbone of videoconferencing. Unlike in-person meetings, where the only thing that impacts the flow of the conversation is the participants themselves, virtual conferences are subject to the whims of the internet. This means that when there are issues with your internet connection, it's likely that your videoconference will be impacted. For example, if your connection is slow, the video may become laggy, which may make it difficult for you to speak clearly or follow along. If your connection is unstable, you may experience dropped calls, which can be very frustrating.

4. A working microphone  

The microphone is one of the most important components of a videoconferencing setup and determines how well you'll be able to communicate with the other participants during the meeting. It's a device that converts what you say into digital signals that other people in the virtual meeting can hear. The microphone that comes standard with your laptop or computer may suffice for standard-definition meetings, but it isn't usually good enough to meet the standards required for a high-quality virtual conference. This means you may have to replace your current equipment, especially if you're the one hosting the meeting. 

When purchasing a microphone, you need to make sure that it has a high signal-to-noise ratio (SNR). This is the amount of background noise that the device can pick up versus the amount of signal, or the sound that you're trying to communicate. The higher the SNR, the better. You also need to keep in mind that the microphone should be able to capture your voice when you're in a quiet room. There are other factors to consider, such as the adaptability of the microphone to different devices that you plan to use during video conferences. The type is also important. If you're often hosting, you may want to invest in an omnidirectional microphone that captures sound from all sides, resulting in better sound quality. Another factor is range: you may want to make sure that the microphone has enough range so that you can move around during the meeting without losing your connection.

5. An effective video conferencing system

Many people and organizations have switched to videoconferencing because it's the next best thing to being in the same room together, but at a fraction of the cost. Because of this, this technology has become an integral part of how we communicate and run our businesses. It doesn't matter if you're a small enterprise or a large company; videoconferencing is a tool that can help you better connect and work with the people you do business with, regardless of their physical location. This is why choosing the right videoconferencing system is important.

There are many videoconferencing solutions available. Most of these use servers that produce vast amounts of carbon emissions that are harmful to the environment. If you're on the lookout for a platform for your virtual communications that are private, simple, and better for the environment, you may want to try Crewdle. This videoconferencing platform leverages peer-to-peer technology, which means it doesn't rely on servers. The result is a solution that’s much more efficient for the environment and uses fewer resources. With Crewdle, everything happens directly in your browser. For extra features, you can always get the paid plan at a fraction of the cost of other alternatives, since Crewdle doesn’t have the same costs associated with hosting servers.

No items found.
Arrow forward
Arrow forward
Arrow forward

Crewdle staff
June 17, 2022
Share this post