Conference calls have become a staple of the business world, but many people don’t know if their calls are being recorded. In this blog post, we’ll explore the various aspects of conference call recording, including the benefits, the etiquette, and the laws that touch this activity.
Virtual calls are not automatically recorded. You need to manage this process by activating this feature in your videoconferencing software or launching a third-party app that will record your screen. You are also responsible for saving and sharing your file afterward.
There are many benefits of recording a virtual meeting. Perhaps the most obvious benefit is that it allows people who were unable to attend the meeting to listen to it later, but we list all the advantages of recording a virtual meeting below:
If you miss something during the meeting or want to go back and review a particular point, you can always watch the recording.
If you have colleagues who were unable to attend the meeting, or if you want to share the meeting with your boss or client, a recorded video call is easy to do so.
Since everything said during a recorded meeting is captured in audio, it can be transcribed into text. This can be especially helpful if you want to create a record of the meeting for future reference.
By sharing a recording of a virtual meeting with colleagues or clients, you can get their feedback and input on the discussion.
Conference calls are a staple of modern business, but they can also be a great way to keep in touch with family and friends. While video conferencing has become increasingly popular in recent years, there are still many people who prefer the simplicity of a conference call. Recording a conference call is a great way to capture important conversations, and there are a few different ways to do it.
Here are the basic steps to record an online meeting successfully:
If you're using an advanced videoconferencing platform like Crewdle, you'll have the option to record the call directly through the software, but you’ll need to install the companion app to do so
While video conferencing can be a great way to stay in touch with colleagues, it's important to be aware of proper meeting record etiquette.
Always ask for permission before recording a virtual meeting. Not everyone may be comfortable having their face and voice recorded, so it's important to respect their wishes.
If you're conducting a recording of a multiparty virtual meeting, avoid divulging any embarrassing or personal information that could offend individual participants. In other words, a group meeting is not the proper setting to critique an individual employee or colleague. In fact, having a bit of fun is a great way to ensure a more productive meeting.
Save recordings in a secure location where only authorized personnel can access them, and then share the recording with the participants who request it.
By following these simple guidelines, you can help ensure that virtual meetings are conducted in a respectful and professional manner. For a comprehensive list to perform a great virtual meeting, please read the following article: Videoconferencing Checklist: Important Tips to Get You Started.
While video conferencing has many advantages, one potential downside is that recordings of these meetings can be made without the knowledge or consent of all participants. This raises legal concerns about the privacy of videoconference participants and whether recordings made without their consent can be used in a legal setting.
There is no clear answer to this question, as there is no blanket law governing the recording of videoconferences. Each country, state, and province regulates this activity and applies different rules such as one-party consent and two-party consent, which refers to the number of participants who must give their consent for the meeting to be legally recorded. Even in the case of a multiparty audio recording involving different nations, the host will have to abide by the most stringent set of regulations. Having said that, it's always good practice to at least warn all the participants that you'll be recording video calls.
With more and more businesses moving to video conferencing and other virtual meeting platforms, it's important to know how to record a meeting like a pro. Here are some tips:
Use a dedicated recording platform: This will ensure that you capture high-quality audio and video. Make sure that all team members have studied the basic features of the platform.
As the host of your meeting, you'll need to know all the little details of the application. Not only will this allow you to host a fluid and effective video call, but also avoid embarrassment in front of your peers.
If you're recording for posterity, choose a format that will be easy to access and view in the future. Otherwise, choose a format that will be easy to share with others.
Make sure your recording space is well lit and free of distractions. This will help ensure that your meeting participants are focused on the discussion.
Before you start recording, make sure your camera, microphone, and videoconferencing platform are all working properly. This will help avoid any technical glitches during the meeting.
Although all-party consent is not always necessary - depending on where the participants are located - it's always the best video conferencing etiquette practice to inform everyone that they will be recorded. In some cases, you will need written consent.
Following these tips, you can be sure that your virtual meetings are recorded like a pro!
At Crewdle, we've made this process easy. But since Crewdle doesn't use a server in order to save energy, you'll have to download an application called the "Companion app". This step only needs to be performed once by the person recording the meeting.
The Pro plan gives you 1GB of cloud space. To access your Crewdle cloud, follow these simple steps:
If you're planning on recording a virtual meeting, there are a few things you'll need to keep in mind. Here are some FAQs that will help you get started:
You'll need to use a videoconferencing platform that supports recording, such as Crewdle.
Yes, you should always notify participants that you're going to record the meeting. This way, everyone is aware and can choose whether they want to be included in the recording.
All platforms have a button or menu option that will allow you to start recording.
No. The audio files are automatically managed by your video conference calling app.
Yes. For example, Crewdle’s recording tool is entirely free if you subscribe to the very affordable Pro plan.