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Are Conference Calls Recorded?

Conference calls have become a staple of the business world, but many people don’t know if their calls are being recorded. In this blog post, we’ll explore the various aspects of conference call recording, including the benefits, the etiquette, and the laws that touch this activity.

So... Are Virtual Meetings Recorded?

Virtual calls are not automatically recorded. You need to manage this process by activating this feature in your videoconferencing software or launching a third-party app that will record your screen. You are also responsible for saving and sharing your file afterward.

What Are The Benefits of Recording a Virtual Meeting

There are many benefits of recording a virtual meeting. Perhaps the most obvious benefit is that it allows people who were unable to attend the meeting to listen to it later, but we list all the advantages of recording a virtual meeting below:

1. Review the meeting later

If you miss something during the meeting or want to go back and review a particular point, you can always watch the recording.

2. Share the meeting with others

If you have colleagues who were unable to attend the meeting, or if you want to share the meeting with your boss or client, a recorded video call is easy to do so.

3. Create a written transcript

Since everything said during a recorded meeting is captured in audio, it can be transcribed into text. This can be especially helpful if you want to create a record of the meeting for future reference.

4. Get feedback from team members

By sharing a recording of a virtual meeting with colleagues or clients, you can get their feedback and input on the discussion.

How recording conference calls works

Conference calls are a staple of modern business, but they can also be a great way to keep in touch with family and friends. While video conferencing has become increasingly popular in recent years, there are still many people who prefer the simplicity of a conference call. Recording a conference call is a great way to capture important conversations, and there are a few different ways to do it.

Here are the basic steps to record an online meeting successfully:

  1. Share a link to access the meeting
  2. Inform other members about the recording
  3. Perform your meeting while recording it
  4. Save the meeting once finished
  5. Share with others if needed

Using A Turnkey App With Buit-In Recorder

If you're using an advanced videoconferencing platform like Crewdle, you'll have the option to record the call directly through the software, but you’ll need to install the companion app to do so

Conference Call Recording Etiquette

While video conferencing can be a great way to stay in touch with colleagues, it's important to be aware of proper meeting record etiquette.

1. Inform others

Always ask for permission before recording a virtual meeting. Not everyone may be comfortable having their face and voice recorded, so it's important to respect their wishes.

2. Be polite

If you're conducting a recording of a multiparty virtual meeting, avoid divulging any embarrassing or personal information that could offend individual participants. In other words, a group meeting is not the proper setting to critique an individual employee or colleague. In fact, having a bit of fun is a great way to ensure a more productive meeting.

3. Save and share

Save recordings in a secure location where only authorized personnel can access them, and then share the recording with the participants who request it.

By following these simple guidelines, you can help ensure that virtual meetings are conducted in a respectful and professional manner. For a comprehensive list to perform a great virtual meeting, please read the following article: Videoconferencing Checklist: Important Tips to Get You Started.

The legal aspects of recording a videoconference

While video conferencing has many advantages, one potential downside is that recordings of these meetings can be made without the knowledge or consent of all participants. This raises legal concerns about the privacy of videoconference participants and whether recordings made without their consent can be used in a legal setting.

There is no clear answer to this question, as there is no blanket law governing the recording of videoconferences. Each country, state, and province regulates this activity and applies different rules such as one-party consent and two-party consent, which refers to the number of participants who must give their consent for the meeting to be legally recorded. Even in the case of a multiparty audio recording involving different nations, the host will have to abide by the most stringent set of regulations. Having said that, it's always good practice to at least warn all the participants that you'll be recording video calls.

Tips for recording a virtual meeting like a pro

With more and more businesses moving to video conferencing and other virtual meeting platforms, it's important to know how to record a meeting like a pro. Here are some tips:

1. Choose the right platform for you and your team

Use a dedicated recording platform: This will ensure that you capture high-quality audio and video. Make sure that all team members have studied the basic features of the platform.

2. Know the platform perfectly

As the host of your meeting, you'll need to know all the little details of the application. Not only will this allow you to host a fluid and effective video call, but also avoid embarrassment in front of your peers.

3. Choose the right format

If you're recording for posterity, choose a format that will be easy to access and view in the future. Otherwise, choose a format that will be easy to share with others.

4. Set up your space

Make sure your recording space is well lit and free of distractions. This will help ensure that your meeting participants are focused on the discussion.

5. Test your equipment

Before you start recording, make sure your camera, microphone, and videoconferencing platform are all working properly. This will help avoid any technical glitches during the meeting.

6. Inform participants about the recording

Although all-party consent is not always necessary - depending on where the participants are located - it's always the best video conferencing etiquette practice to inform everyone that they will be recorded. In some cases, you will need written consent.

Following these tips, you can be sure that your virtual meetings are recorded like a pro!

Crewdle Makes Video Call Recording Easy

At Crewdle, we've made this process easy. But since Crewdle doesn't use a server in order to save energy, you'll have to download an application called the "Companion app". This step only needs to be performed once by the person recording the meeting.

How to install the Crewdle Companion

  1. Log in to your account.
  2. You'll need the Pro version of Crewdle to install the Companion and record calls. To do so, access the Settings page and click on "Upgrade", and click on the green "Upgrade" button.
  3. Return to the Home/Meet page.
  4. Click on "Start a meeting"; a pop-up window will appear
  5. In the popup window, click on "Join meeting"; Your videoconferencing console will feature your settings.
  6. Click on the green "Join meeting"; This will launch your full videoconferencing console.
  7. In your full videoconferencing console, click on the grey round "More options" button (3 vertical dots); this will launch a pop-up menu
  8. Click on "Record session"; this will launch a "Record" popup window
  9. In the Record popup window, click on the "Download Now"; this will bring you to the companion (recording application) download page
  10. Scroll down to the bottom of the Companion download page
  11. Click on the download button according to your operating software (Mac or Windows)
  12. Wait for the download to finish
  13. Install the Crewdle Companion
  14. Open the Crewdle Companion
  15. You are now ready to record your meetings

How to record a Crewdle meeting

  1. Log in to your account.
  2. Click on "Start a meeting"; a pop-up window will appear
  3. In the popup window, click on "Join meeting"; Your videoconferencing console will feature your settings.
  4. Click on the green "Join meeting"; This will launch your full videoconferencing console.
  5. In your full videoconferencing console, click on the grey round "More options" button; this will launch a pop-up menu
  6. Click on "Record session"; this will launch a "Record" popup window
  7. In the "Record" window, click on "Start"; this will launch the recording Companion
  8. The call is being recorded once the red REC button appears
  9. To stop recording, click on the grey round "More options" button; this will launch a pop-up menu
  10. Click on "Stop Recording"; this will launch a popup window where you'll be asked where to save your recording
  11. You can save your Crewdle on your computer or on the Crewdle cloud.

How to access your recordings on the Crewdle cloud

The Pro plan gives you 1GB of cloud space. To access your Crewdle cloud, follow these simple steps:

  1. Log in to your account
  2. Click on the "Recordings" tab at the top of the page
  3. All your files are listed on the right-hand side
  4. You can view your meeting by clicking the arrow button
  5. The button featuring 3 dots will present the options to either download, share, rename or delete your file.

How To Record Video Calls FAQ

If you're planning on recording a virtual meeting, there are a few things you'll need to keep in mind. Here are some FAQs that will help you get started:

1. What type of software do I need to record a virtual meeting?

You'll need to use a videoconferencing platform that supports recording, such as Crewdle.

2. What about consent for recording online meetings?

Yes, you should always notify participants that you're going to record the meeting. This way, everyone is aware and can choose whether they want to be included in the recording.

3. How do I start recording the meeting?

All platforms have a button or menu option that will allow you to start recording.

5. Do I need audio editing software for my recorded files?

No. The audio files are automatically managed by your video conference calling app.

6. Are there free video call recorder apps?

Yes. For example, Crewdle’s recording tool is entirely free if you subscribe to the very affordable Pro plan.

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Crewdle Team
June 30, 2022
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